Marlboro College follows a calendar of two semesters each year.

Marlboro College offers Bachelor of Arts, Bachelor of Arts in International Studies, Bachelor of Science and Bachelor of Science in International Studies degrees.

Graduation Requirements

  • Meet the Clear Writing Requirement,
  • Complete a 45-60 credit Plan of Concentration,
  • Earn 120 credits with a minimum of C- on Plan of Concentration,
  • Submit a final copy of the Work in appropriate form to the Registrar,
  • Pay all College bills.

Bachelor of Science Degree: A Bachelor of Science (BS) degree may be selected by a student with a broad grounding in the Natural Sciences. To be eligible for a BS degree a student must complete at least two foundational Mathematics courses (usually either two semesters of Calculus or one semester each of Calculus and Statistics), at least one foundational course in four of the five Natural Science fields (Biology, Chemistry/Biochemistry, Computer Science, Environmental Studies, Physics/Astronomy) and at least two advanced courses in one area of the Natural Sciences or Mathematics.

International Studies: World Studies Program students earn a Bachelor of Arts or Science degree in International Studies, awarded by Marlboro College in association with the School for International Training.

College registration or enrollment and final course selection are essential processes for establishing status as a student at Marlboro College.

All new and returning students are expected to register at the College on the date and time specified in the academic calendar. The Director of Housing and Residential Life Office issues photo IDs, and the Plant and Operations Office issues automobile registration and room keys. The Total Health Center will copy the student primary insurance information and issue a secondary insurance identification card.

On Registration/Enrollment Day or within 48 hours of arrival on campus, every student who brings a motor-propelled vehicle to College must register this vehicle with the Plant and Operations Office on the form provided at enrollment.

Denial of Enrollment: The College reserves the right to deny enrollment to students who have not fulfilled their financial or other obligations to the College. Enrollment will also be denied to any international student without an appropriate student visa.

Students who have not satisfactorily enrolled by the final course registration date will not be allowed to attend courses, tutorials or other academic college related activities for the semester, or to earn credit for the semester.

Students are expected to consult with their academic advisors and formulate a plan of study within the first few days of the term. Complete course information must be submitted online as part of the course registration system, and must also be approved by the academic advisor. The submission must occur no later than the published date for final course registration at the beginning of each semester. Failure to submit the form to the Registrar may result in a student being withdrawn from the College. Certification as a student at Marlboro College occurs only after course registration has been approved by the Registrar’s Office.

General Statement

Marlboro College considers transferring credits for academic liberal arts courses taken at a college or university accredited by an organization that is recognized by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education. In order for courses to transfer, the grade must be a C- or better, and the course(s) must be comparable in content, nature and intensity to course(s) offered at Marlboro College. Grades are not transferable.

We also consider transfer credit for acceptable levels of performance on approved standardized examinations (see below for a list). Such credit may not apply towards the Plan of Concentration.

All transfer credit is provisional. The provisional credits are fully granted once the student completes one semester of coursework as a degree student at Marlboro College. Students should consult with the Registrar for more information on the logistics of processing transfer credits.

The Policy

Only courses in which a student has earned a grade of C- or better may be considered for transfer. Courses graded P (Pass) will not be considered unless the student can provide certification from the institution issuing the record that a grade of P is equivalent to a letter grade of C- or better.

Students submit official transcripts of coursework completed at regionally-accredited degree-granting institutions to the Registrar’s office or in some cases the Admissions Office (only if new applicants or newly admitted, not yet enrolled). For incoming students, transcripts must be received by the Registrar’s office by the first day of classes of the term in which they enroll. Current Marlboro students who wish to transfer in credits from absentia or leave from Marlboro College must request an official transcript be sent to Marlboro College’s Registrar’s office. The Registrar’s office must receive the transcript prior to the end of final exam period of the term in which the student has returned to Marlboro. Credits are not removed once they are added to an academic record. Students may request, in writing to the Registrar’s office, that a course not be transferred to Marlboro; however, the Registrar’s office must receive such a request before receiving the official transcript.

Marlboro College does not award credit for nonacademic experiential learning prior to coming to Marlboro. Consequently, such credit awarded by other institutions will not be considered for transfer if it is based on experiential learning. Students on Plan, however, may arrange for experiential credit to be applied to their Plan of Concentration.

Courses usually not recognized include physical education, education courses for teacher certification, and other technical or vocational courses, such as engineering, business, computer applications, management, and marketing. Many communications courses will not transfer, including journalism and effective speaking courses. Remedial-level courses, such as writing tutorial, math skills, reading improvement or study skills courses are not accepted for transfer credit. Marlboro College generally does not award transfer credit for First-Year Seminars unless the course description/syllabus demonstrates rigorous academic work comparable to work offered at Marlboro College; in cases where these credits are accepted, a maximum of two credits are allowed to transfer. Transfer students who have earned an R.N. from an accredited nursing school with a three-year program will be granted 30 credits, or one year’s work, toward the Marlboro College degree.

Students who have taken college-level courses through an accredited degree-granting college or university while in high school may submit an official college transcript of that course work to the Admissions Office or the Registrar for evaluation. Provided the student received a grade of C- or better, the credits may be applied to the degree at Marlboro even if they also apply towards the high school diploma. Official transcripts must be received by the Registrar’s office by the first day of classes of the term in which the student enrolls.

Credit for courses that were taken 10 or more years ago is generally not granted in transfer if it is required for a student’s Plan of Concentration. Exceptions may be granted at the discretion of the Plan Sponsor and the Dean of Faculty, when the student can demonstrate current knowledge in the subject area. Credit for courses applied as general credit may be accepted regardless of the age of the credit.

Once students have enrolled in a degree program at Marlboro, they may take coursework at other institutions while they are degree-seeking or on leave of absence or in absentia. Students should check with the Registrar about which classes they take elsewhere are likely to transfer credits back to Marlboro.

Credit for Examinations

Marlboro College may grant up to 24 credits in total for acceptable performance on the following standardized exams. It is the student’s responsibility to have official transcripts of test scores sent to the Registrar’s Office. Such credit will not be awarded on the basis of another institution’s acceptance.

Advanced Placement (AP): Marlboro College grants up to 4 credits per exam for Advanced Placement Examinations (AP) with a score of 4 or 5. No more than 16 credits in total may be granted by Marlboro College for acceptable levels of performance on approved AP exams. AP credits are generally awarded during the Sophomore 2 semester.

International Baccalaureate (IB): Marlboro College grants up to eight credits for higher level (HL) examinations passed with scores of 5, 6, or 7 from the International Baccalaureate (IB) Diploma Program.

Foreign maturity certificate examinations: Marlboro College considers the results of certain international diploma or certificate examinations and grants up to eight credits for United Kingdom “A” Level General Certificate Examinations grades of A or B. Certain other examinations, such as the French Baccalaureat, German Arbitur, and the Federal Swiss Maturity Certificate may also be recognized. To be considered, students must send their official transcripts to the Registrar’s Office.

Students may appeal the decision of which credits will transfer. To do so, they must state their case in writing, to the Registrar’s office, within one month of the Registrar’s notice that the credits have transferred. The Registrar may request additional information from the student, such as copies of the course descriptions or syllabi. The Registrar may consult with Marlboro College faculty and the Dean of Faculty to review appeals. The Registrar shall notify the student of the result of the appeal.

Foreign Institutions

If the courses/programs were taken at foreign (non-U.S.) institutions the college or university must be approved by the ministry of education in that country. Since foreign institutions have different systems for measuring coursework, students who study abroad must present official documentation to the Registrar’s Office in order for credits to transfer to Marlboro.

All credentials must be evaluated by an official evaluation organization. The student is responsible to assuring that the organization submits its report to Marlboro College. The costs of the evaluation and postage are borne by the student. Exceptions to this policy include official transcripts in English bearing American grading and credit standards (e.g., American colleges and study abroad programs through American colleges) and official transcripts in English using ECTS (European Credit Transfer System) standards. See the Marlboro website for a listing of evaluation agencies. A minimum grade of C- or the equivalent is required in order for a credit equivalency to transfer. Credential evaluations must be received by the end of the next academic term.

A Marlboro student may take up to two Graduate School courses per trimester with the agreement of the student’s Plan sponsor/advisor, Dean of Faculty and the relevant Program Director.

A student wishing to take a Graduate School course for credit should first discuss this option with his/her sponsor or advisor. The advisor and student may consult with the appropriate Program Director as to the level and content of the classes. Students should be aware that space restrictions may apply. The pre-registration form is then signed by the student’s Plan sponsor/advisor and filed in the Registrar’s office before the registration deadline.

While Graduate School course credits may be used as Plan credits, they will not be evaluated in the oral examination and grades received from graduate school faculty will appear on the transcript, that is, progress grades will not be used for any Graduate School courses.

All academic undergraduate policies and deadlines apply to students taking courses at the Graduate School. Marlboro seniors graduating in May are not permitted to take a spring trimester course at the Graduate School. Other students wishing to take a spring course (approximately May to August) must abide by the Marlboro guidelines governing summer academic work.

Because all students need to complete at least 45 credits on Plan in order to graduate, and that generally takes three or four semesters, the highest class standing that is awarded, no matter how many transfer credits are accepted, is First-Semester Junior (JR1). Also, all transfer students must earn at Marlboro at least one-quarter of the credits counted toward their graduation.

Junior transfer students, if their previous records permit, normally are encouraged to start a Plan of Concentration as soon as possible after enrollment at the College. However, a junior transfer whose record does not meet the standard Marlboro prerequisites for Plan would normally be expected to spend an extra semester or more at the College.

Individual instruction in musical instruments (including voice) is provided by the Brattleboro Music Center (BMC) and the Vermont Jazz Center (VJC). Fees are paid directly to the Centers.

Full-time students may receive credit for music lessons taken at the Brattleboro Music Center and/or Vermont Jazz Center as long as they include the lessons as a Marlboro College Tutorial on the Course Registration Form. Exceptions for part-time students may be made by the Dean of Faculty.

If students wish to include BMC or VJC music study as part of the Plan of Concentration, they must secure approval in advance from College music faculty.

All academic regulations listed on the official Marlboro College web site, including those for Incompletes, apply to courses taken for credit at the BMC/VJC. If students wish to drop BMC lessons, they must submit drop slips to the Registrar by the posted deadline in effect for all courses. If lessons are dropped but no slip is submitted, the instructor will assign a grade of WP (withdrew passing) or WF (withdrew failing). Students must attend a minimum of nine (9) half-hour lessons, or the equivalent, to receive a passing grade.

The BMC/VJC will not submit grades to the College unless a student has paid for lessons. If no grade is submitted for this reason, the course will be entered on the permanent record with no credit (“NC”) given.

A Plan student in music may be reimbursed for one credit per semester (typically one-half hour lesson per week) of private instrumental instruction by Marlboro if the following conditions are met:

  1. A major component of the student’s Plan is in performance on that instrument with at least two recitals in the senior year;
  2. The instrumental instructor has been approved by the music department;
  3. The student has demonstrated a desire and ability to perform in previous years (through performances, concerts, etc.);
  4. Reimbursement is given retroactively. Reimbursement shall be given only after the student has successfully completed work each semester (C- or better).

Late Payment Fee: A fee of $100 is charged if payment is not received by the due date.

Late/Provisional Enrollment Fee: A fee of $100 is charged if a student fails to register on enrollment day.

Late Registration Fee: A fee of $100 is charged if a student fails to file their course registration with the Registrar’s office by the deadline.

Late Motor Vehicle or Firearm Registration Fee: $25 plus $10 for each successive day, or portion thereof, after the appropriate deadline.

Return Check Charge: There is a $30.00 charge for each check returned by your bank.

All charges are subject to change and payable in advance.

Matriculated Students

  • Part-time students: per credit: $1,329
  • Each credit, including tutorials, over the maximum of 18 credits: per credit: $1,329
  • Each audit over the maximum of 18 credits: $500
  • Materials fees for Visual Arts courses: $20-100
  • In absentia 1 & 5, per semester: $19,935
  • In absentia 2,3 & 4*: per semester at another institution, continuing student $500
  • *In absentia 4: fee for credit by examination, per credit: $665
  • Fee for Reinstatement on Plan: $300
  • Summer work with Marlboro faculty for credit: rate per credit (8 credit maximum) $1,329

Non-Matriculated Students

  • Graduates of Marlboro, per credit: $665
    Note: Application is made to the Admissions Office. Tutorials are not offered at this rate.
  • Materials fees for Visual Arts courses: $20-100
  • Part-time students per semester per credit (maximum of 8 credits per semester) or per credit over the maximum 18: $1,329
  • Auditors: Fee per course (maximum of two courses per semester): $500

Note: Senior Citizens, 65 years of age or older, may audit one course per semester without charge by arrangement with the Dean of Faculty and the instructor. Graduates of Marlboro College may audit up to two courses per semester without charge by arrangement with the Dean of Faculty, the instructor and the Director of Alumni Affairs. Emeritus faculty may take classes at the college free of charge.

Withdrawals and Leaves of Absences Policy

No adjustment of tuition, fees, institutional or non-federal aid will be made in the event that a student withdraws or separates from the College at any time after enrollment except as herein specified. No adjustment is made in cases of suspension or expulsion or dismissal from campus housing as a result of disciplinary action. Students who are granted a leave of absence after the start of classes will be treated in the same manner as students who withdraw from the College for calculation purposes. The same policy applies to a student on a one-semester or full-year of absentia status. Exceptions are made if a policy for aid other than institutional aid requires the college to return funds in full or in part.

The Federal Start of Term is the first day of classes which includes Intro Classes.

If the withdrawal occurs before the first day of classes an adjustment of tuition, student activities fees, health services fees, student health insurance, board and non-federal aid will be made. There will be no refund of the enrollment deposit. The enrollment deposit may be carried forward in the event a student postpones enrollment for up to one academic year. Students remain liable for the full housing charge.

If a withdrawal occurs on or after the first day of classes an adjustment to the student account for tuition, board (meal plan), health services fee and non-federal aid will be made according to the schedule below. Students remain liable for student activities fees, lab fees, student health insurance and the full housing charge.

If the official withdrawal occurs on or after the first day of classes (Federal Start of Term), the schedule of tuition, board, health service fees and non-federal aid is calculated as follows, based on calendar days:

  1. If the withdrawal occurs within the first 7 days, an adjustment of 80 percent is applied to the account.
  2. If the withdrawal occurs within day 8 through day 14, an adjustment of 60 percent is applied to the account.
  3. If the withdrawal occurs within day 15 through day 21, an adjustment of 40 percent is applied to the account.
  4. If the withdrawal occurs within day 22 through day 28, an adjustment of 20 percent is applied to the account.
  5. No tuition, fees and non-federal aid is returned or refunded after 28 days.

A student’s withdrawal date is:

  1. the date the student officially notifies the Registrar’s Office of intent to withdraw; or
  2. the date the student begins the College’s withdrawal process; or
  3. the midpoint of the semester for a student who leaves without notifying the College; or
  4. at the College’s discretion, the student’s last date of attendance at a documented academically-related activity (which includes but is not limited to an exam, a tutorial, computer-assisted instruction, academic counseling, academic advising, turning in a class assignment or attending a study group that is assigned by the institution).

Withdrawing students who live in campus housing are expected to vacate the campus within 24 hours of notifying the Registrar of their intent to withdraw unless an extension has been granted by the Director of Housing and Residential Life.

If the College’s refund calculation policy conflicts with the Veterans Administration regulations concerning enrolled veterans receiving VA benefits, the VA policy on refunds will prevail.

Financial Obligations

Enrolled Students who accept a housing assignment but subsequently do not live in campus housing for any reason will be charged a room contract fee in the amount of $400. In addition, students with approved housing assignments who fail to notify the College that they will not live in campus housing at least two weeks prior to the date the dorms open are responsible for the full room charge.

Students who move off campus during the term for personal reasons (or who live in campus housing not requiring them to be on meal plan) who opt to discontinue participation in the meal plan qualify for a reduction of board fees according to the schedule above.

Return Of Title IV Funds Policy

Adjustments in financial aid awards for students who withdraw on or after the first day of classes are determined according to a formula prescribed by federal regulations. Marlboro College and the student will be required to return to the federal aid programs the amount of aid received that was in excess of the aid “earned” for the time period the student was enrolled.

The percentage of the semester completed is the percentage of aid earned: This is calculated by the number of days the student attended divided by the number of days in the payment period (i.e. semester). For example, if a student withdrew on the 20th day of a semester 114 days in length, the student would have earned only 17.5% of the aid he or she received (20/114=0.175). Students who remain enrolled through at least 60% of the semester are considered to have earned 100% of the aid received and will not be subject to a return of Federal Title IV funds. Students receiving financial aid who leave before the 60% point of the semester may not have enough “earned” aid to cover charges owed but are still responsible for satisfying their financial obligations to the College. Students considering withdrawal are strongly encouraged to confer with the Financial Aid Office and the Student Accounts Office concerning any anticipated refund of charges and adjustments in financial aid. Students may also be required to return funds released to them for personal expenses. Details of the federal regulations can be obtained from the Financial Aid Office.

Advising at Marlboro is central to the mission of the College: to “teach students to think clearly and to learn independently within a structured program of liberal studies.” Its success depends on three important components: the student, the faculty advisor, and, in support of both, the Director of Academic Advising.

Dedicated Hour

The Dedicated Hour is one of the advising mechanisms by which students and advisors meet on a regular basis on Wednesdays. Advising groups may discuss academic matters and issues of community import and/or engage in context-related activities. Advising groups contain students from each year, and coalesce around a general academic interest.

Responsibilities of the Student

The student’s active participation in the advising relationship is crucial to the development and achievement of his or her educational goals. The responsibilities of the student are outlined below.

  • To attend, participate, and engage fully in the Dedicated Hour.
  • To develop academic goals by taking advantage of appropriate college resources such as consultation with the advisor, Plan workshops, the Course Book & Plan Guide, and the Handbook.
  • To become familiar with graduation requirements and all other academic policies as well as to meet all registration and Plan application deadlines.
  • To take responsibility for academic choices.
  • To consult with the advisor concerning changes (adds and drops) to an already approved registration.
  • To consult with the advisor when in academic difficulty and especially after receiving a letter of academic warning at mid-term or being placed on academic probation at the end of the semester.
  • To keep appointments.
  • To change advisors if there is not a good fit or if the advisor is going on sabbatical.
  • To seek additional help from other College resources when necessary.

Responsibilities of the Advisor

The faculty advisor plays a vital role in the intellectual growth of the Marlboro student. The advisor is not only an experienced guide to the curriculum and the institution but is active in helping the student to set educational goals and to work toward meeting them. The advisor’s help occurs in different ways at two distinct times during the student’s undergraduate years: (1) in the first two years when the student is discovering new avenues of learning, sharpening skills, and building a foundation for advanced work; and (2) in the final two years when the student is on Plan, committed to a narrower and more focused study.

While the advisor is expected to introduce, inform, and offer advice, the most critical part of the advisor’s role is to listen, discuss, challenge, assist, collaborate, and model activities that are a natural extension of teaching. The responsibilities of the advisor are listed below.

  • To facilitate the collaborative functioning of the Dedicated Hour.
  • To introduce the student to the academic program by explaining the principles informing the organization and the aims of the curriculum.
  • To work with the student in planning his or her academic program, paying particular attention to Marlboro’s goals that each student:
    • study broadly each semester of the first two years, including courses in several different disciplines;
    • become acquainted with the interests, methods and teaching styles of as many faculty members as possible; and
    • develop and improve fundamental skills including clear writing, careful reading, critical analysis, and numeracy.
  • To approve the student’s course registration for the semester, including any “drops” or “adds.”
  • To encourage the student to follow the recommendations of the English Committee after the Writing Placement Exam and to help the student understand and prepare for meeting the Clear Writing Requirement.
  • To provide preliminary information about the nature of the Plan and the role of the first two years in preparation for going on Plan.
  • To be available for consultation during posted office hours or by appointment.
  • To encourage advisees to meet with the advisor regularly and to notify the Director of Academic Advising when difficulties arise.
  • To refer the student to other College resources to meet individual needs. Advisors are not expected to be counselors.
  • To assist the student in changing advisors when appropriate.

Responsibilities of the Director of Academic Advising

The Director of Academic Advising coordinates all aspects of academic advising, including:

  • Assigning incoming students to academic advisors,
  • Working with faculty on agendas for Dedicated Hours,
  • Assisting faculty and students with academic issues,
  • Following up academic concerns raised by faculty,
  • Providing information sessions on the Plan,
  • Overseeing the Peer Advising Program.

General Information

One academic credit corresponds to approximately 45 hours of work, inside and outside of class, over the appropriate time period.

Credit Load

The normal full-time course load is 15 credits. In order to meet the graduation requirement of 120 credits, a student must average 15 credits per semester over 4 years. The minimum allowable load for a full-time student is 12 credits per semester. Entering freshmen and students on academic probation may find a load of fewer than 15 credits advantageous, though signing up for just 12 credits has its own risks.

The maximum allowable load (without additional charge) is 18 credits of active work per semester. Students may register for more than 18 credits only by vote of the faculty. There is a fee for each credit in excess of 18, payable in advance (see Special Fees).

Class Standing

The following are the number of earned credits generally corresponding to a student’s class standing:

  • 0 credits = Freshman 1
  • 12 credits = Freshman 2
  • 25 credits = Sophomore 1
  • 42 credits = Sophomore 2
  • 55 credits = Junior 1
  • 72 credits = Junior 2
  • 84 credits = Senior 1
  • 102 credits = Senior 2

Please note that class standing is also dependent upon Plan progress and credit distribution, as outlined elsewhere in the academic regulations (e.g., a student may have enough earned credits to qualify as a Senior 1 according to the above chart but not enough credits on Plan, so his/her status may actually be Junior 2). In addition, restrictions apply to credits transferred from other colleges, credits by examination, or credits earned through Advanced Placement. (See also Credit Placement.)

Students receiving VA benefits must consult the Registrar to make sure they are in compliance with VA rules.

International students must consult with the Office for International Services to be sure they are in compliance with their visa status.

Dropping a Course

Students wishing to drop a course must submit to the Registrar the appropriate form (available outside the Registrar’s Office or on the web; see Forms) signed by both the academic advisor and the faculty instructor. Students may drop a course up to 2 weeks (or posted date) after final course selection without the course appearing on the permanent record. Full-time students are not allowed to drop credits if doing so would bring them below full-time (12 credits) status at any point in the semester.

Withdrawing From a Course

If a student withdraws from a course after the deadline for dropping a course, a grade of WP (withdrew passing) or WF (withdrew failing) must be assigned by the instructor. Students must withdraw from a course by submitting completed paperwork to the Registrar, at least one week prior to the last day of classes to avoid receiving a letter grade (A-F). Full-time students are not allowed to drop credits if doing so would bring them below full-time (12 credits) status at any point in the semester.

Credits assigned to the course will still be counted in the total for the semester but will be considered inactive. Students are permitted a maximum of 18 credits of active course work. An extra charge will be assessed whenever a student is enrolled for more than 18 credits of active course work in a semester. (See special fees.)

Adding a Course

Students wishing to add a course after final registration must submit to the Registrar, at least one week prior to the last day of classes, the appropriate form signed by both the academic advisor and the faculty instructor. (See special fees.)

Changing Credits for a Course

Students may, with the consent of the instructor, increase or decrease the credits of a course, up to one week prior to the last day of classes, by submitting to the Registrar the appropriate form signed by both the academic advisor and the faculty instructor. Faculty reserve the right to change credits through the end of the semester. Other policies may apply for incompletes and in absentia work. Students are expected to maintain accurate registration schedules during the semester. Full-time students are not allowed to drop credits if doing so would bring them below full-time (12 credits) status at any point in the semester.

Course Repeats

Some courses build skills or change in ways that make them repeatable regardless of grades given. Official descriptions for such courses include the statement “May be repeated for additional credit.”

For other courses, the following rules apply: 1) A student may repeat a course for credit, once only, if he/she has earned a grade of D or F. Both courses and their grades remain permanently on the transcript; however, the credits will be earned only in the course with the higher grade. 2) A course with a final grade of Permanent Incomplete (PI), WP or WF will count as one attempt and may be repeated only once for credit. 3) A student receiving an Unsatisfactory Plan grade may not enroll subsequently for the same or similar course if the initial U will convert to degree credits upon completion of the Plan.

Incompletes

The Dean of Faculty may grant an Incomplete if extraordinary circumstances make it impossible for a student to complete work on time. A family emergency, medical crisis, or outside catastrophe beyond the control of the student may warrant an Incomplete. Incompletes are not granted in cases of time mismanagement or to relieve end-of-term pressures.

  1. A student requesting an incomplete must fill out an Incomplete Request Form (from the Registrar), which lists the work to be completed.
  2. The student must then meet with the Director of Academic Advising to discuss the request and options.
  3. The student must then speak with the Dean of Faculty, who may ask for corroborating evidence of the circumstances that warrant the Incomplete.
  4. Once the Dean has authorized the Incomplete, the Director of Advising will secure the signature of the faculty member in whose course or tutorial the Incomplete is sought.
  5. The faculty member certifies that it is possible for the student to complete the work given additional time and assigns a default grade, should the work not be completed.
  6. Finally, the Director of Advising will submit the form to the Registrar.

Requests for incompletes are accepted only during the week before the deadline for withdrawing from classes/adding credits. All requests must be submitted by the deadline for withdrawing from classes/ adding credits.

Work is to be completed and received by the faculty member within one month from the last day of classes. If work is not completed, the default grade will be entered on the transcript. Faculty members are asked to submit a revised grade to the Registrar as soon as work is completed, but no later than the second faculty meeting of the year. In rare cases, such as when coursework cannot be completed outside of the course or when the original justification for the incomplete persists beyond the deadline, it is possible for the student to receive a Permanent Incomplete.

In order to be in good academic standing, a full-time student must earn at least 12 credits with grades of C- or better. (See Credit Load.) A full-time student who earns 9-11 credits will be liable for probation. A full-time student earning fewer than 9 credits is liable for dismissal. (See Academic Probation and Disciplinary Action.) A full-time student who has not submitted a Preliminary Plan Application by the end of the first semester of his/her junior year is liable for discontinuance. Transfer students who arrive in their junior or senior year must submit a Preliminary Plan Application by the end of their first semester at Marlboro or they will be eligible for discontinuance. (See Discontinuance and Plan of Concentration, Discontinuance.)

A full-time student who earns fewer than 12 credits of C- or better is liable for academic probation. Academic probation is automatic at 9, 10, or 11 credits and must be voted by the faculty at 8 credits or fewer (see Guided Probation, below). Students who show a flagrant disregard for their academic responsibilities (for instance, by failing to attend classes regularly or by failing to submit required work) may be placed on academic probation by vote of the faculty prior to the end of the semester.

When a student on Plan receives a report of unsatisfactory (U) from his or her sponsor at the end of a semester, he or she will be liable for academic probation even if he or she earns 12 or more credits at C- or better.

To get off Academic Probation or Guided Probation, a student must meet the minimum requirement for good standing (12 credits of C- or better) by the end of the semester immediately following that which led to probation.

Academic Dismissal

A full-time student who earns fewer than 9 credits at C- or better is liable for dismissal. A full-time student on academic probation who earns fewer than 12 credits at C- or better during the subsequent semester is liable for dismissal and is likely to be dismissed. Dismissal requires a vote by a majority of the faculty present at a faculty meeting. Faculty members are asked to inform the Director of Academic Advising of likely failures at least one week before the end of term. Any student liable for dismissal will be notified before the final faculty meeting whenever possible. The student may submit a statement to be read at the meeting by the Dean of Faculty, the Director of Academic Advising, or by the student’s advisor.

Full-time students liable for dismissal but not previously on probation who have made serious efforts to meet their academic responsibilities (e.g., by attending classes regularly, participating constructively, and submitting work as required) are often placed on Guided Probation by faculty vote, rather than dismissed, especially during their first two or three semesters of college work.

Students liable for dismissal who have shown a flagrant disregard for their academic responsibilities are generally dismissed.

Guided Probation

Students liable for dismissal will be dismissed or placed on Guided Probation, which requires signing a learning contract that has been developed with an academic support team, including the student’s advisor, the Director of Academic Advising, and others as appropriate. The learning contract, which is placed in the student’s official file, should include some or all of the following elements, tailored to individual circumstances.

  • Regular class attendance
  • Workshops in relevant areas, such as time management, study skills, or note taking
  • Peer tutoring or tutorial help in subject areas
  • Targeted skills training, such as writing, math, or research methods
  • LD testing, if appropriate
  • Regularly scheduled advisor meetings
  • Other support as identified in the learning contract

Students eligible for automatic probation also may choose Guided Probation; there is no obligation to do so.

Student placed on probation for unsatisfactory work on Plan

Student placed on probation for unsatisfactory work on Plan in one semester who continues to do unsatisfactory work on Plan may be dismissed for academic failure at the end of the following semester. Students on Plan who are, in the faculty’s opinion, making no significant effort to meet their academic responsibilities may be dismissed for academic failure without the intervening semester on probation. However, such students may instead be asked to do an extra semester’s work, upon notice from the Dean of Faculty.

Part-time students are expected to earn C- or better in all academic work. Those who fail to do so are liable for academic probation or dismissal.

Appeal

A student dismissed for academic failure may appeal the dismissal through an ad hoc committee composed of the Dean of Faculty, Director of Academic Advising and the student’s advisor or another faculty member of the student’s choice.

In general, the ad hoc committee will consider procedural matters, such as eligibility for dismissal and/or faculty errors in grading. The ad hoc committee will report to the faculty at the meeting following the meeting in which the action took place, at which time the faculty will consider the recommendations of the ad hoc committee.

Discontinuance

A student may be discontinued (as distinct from “dismissed”) from the College for three reasons: (1) failure to meet the Clear Writing Requirement (see English Discontinuance); or (2) failure to demonstrate adequate progress toward completing a Plan by outlining his/her ideas on a Preliminary Plan Application and to secure a Plan sponsor (see Plan of Concentration, Discontinuance) or (3) failure to complete a Plan of Concentration within the parameters of Extension #1 and #2. (See Plan of Concentration, Discontinuance.) A student on Discontinuance is considered withdrawn from the College for purposes of official reports and financial aid.